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Job offer: L'Arche Canada

New Role: Events Coordinator

Friday June 16, 2017


About L’Arche

 

Our Mission is to...

  • Make known the gifts of people with intellectual disabilities revealed through mutually transforming relationships.
  • Foster an environment in community that responds to the changing needs of our members whilst being faithful to the core values of our founding story.
  • Engage in our diverse cultures, working together toward a more human society.

 

About the role 

L’Arche Canada will host two major events, its 2018 General Assembly (Halifax) and the 50th anniversary of L’Arche’s foundation in Canada in 2019.  We are looking for a person with expertise in event planning to be able to carry out these two major projects and to help us to structure the existing events.

The ideal candidate will:

  • Actively participate in the planning, design, execution and evaluation of L’Arche Canada events
  • Plan logistics surrounding meetings and committees
  • Suggest original ideas and create customized themes adapted to each event
  • Work alongside the Director of Operations to plan and monitor event budgets
  • Prepare documents to ensure compliance with event regulations (permits, municipal forms, reports, etc.)
  • Work with the Director of Operations and the Director of Communications to write contracts/agreements and prepare promotional material for each of the various events
  • Identify and build partnerships with various partners (Villa Saint-Martin, Manoir d’Youville, etc.)
  • Draft service offers
  • Negotiate costs with the suppliers involved, in consultation with the Director of Operations
  • Ensure the monitoring of purchases and rentals
  • Develop links with Alumni

 

The chosen candidate must also:

  • Support the Director of Operations to maximize financial, material and human resources
  • Manage support staff (contractual and freelance) during events
  • Manage the set-up, proceedings and tear-down of events
  • Ensure that during events, all agreements made with sponsors and partners are respected
  • Be on the look-out for new event trends
  • Write up assessments
  • Remain on site during events and ensure that technical needs are met

 

 

Description of Competencies:

  • Problem solving skills
  • Drawn to member’s service
  • Possesses significant experience in team management
  • Talent for developing creative ideas and building event concepts
  • Organized, autonomous, excellent initiative and the ability to work independently, in groups and under pressure
  • Capacity to manage several files at once and respect tight deadlines. Adheres to schedules, is detail-oriented, and attentive to minutiae
  • Excellent communication skills and ability to maintain quality interpersonal relationships
  • Fluent in English and French (oral and written)
  • Flexible Availability (hourly, occasionally irregular hours including evenings and weekends)
  • Good physical condition (manual labour)
  • Possesses driver’s license and is available to travel  

 

Education: College (DEC) university studies (Events planning or relevant field)

 

Years of job-related experience: minimum of 2 years of experience

 

Offered Salary: Level 4 of the L’Arche Canada Salary Grid.

 

Number of Hours per Week: 35 hours/week

 

Location: Montreal

 

Various Conditions: Two-year contract with possibility of renewal.

 

Employment Status: Contractual, full time (daytime, evenings, weekend)

 

Immediate supervisor: Director of Operations

 


 

Anticipated Start Date: 2017-09-01

 


How to Apply

 

Submit your resume along with a cover letter by July 26th 2017 to Tammy Bartel at tbartel@larche.ca and Guillaume Richard at grichard@larche.ca

 

 

 

Interviews will be conducted at the end of August 2017.

 

 

 




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